An important multinational operating in Tobacco Industry, recruits:
Assistante Administrative du DG Anglophone
- Provides a comprehensive, confidential, efficient and effective secretarial and administrative service to the Morocco General Manager.
- Screens and redirects incoming communications (faxes, telephone calls…) and actions where appropriate; manages calendars; produces correspondence, reports and presentations to a high standard thereby assisting the GM in his time management - -- ---- Arranges complex travel and travel documents, accommodation and visit itineraries for both internal and external personnel in conjunction
- Coordinates and manages logistics for conferences, seminars and meetings, including sourcing venues, both internally and externally
- Tracks elements of budget and monitors budgets for accuracy providing Managers with necessary information when needed.
- Creates and maintains records and filing systems to ensure information is readily accessible and up to date and monitors compliance in line with the company’s records management policy.
- Creates purchase orders, verifies charges on invoices and processes for payment in line with the company’s policy.
- Facilitates the smooth running of the office in Morocco ensuring the delivery of high quality services.
- Develops positive working relationships and effective networks, shares company knowledge and procedures.
Assistante Administrative du DG Anglophone
- Provides a comprehensive, confidential, efficient and effective secretarial and administrative service to the Morocco General Manager.
- Screens and redirects incoming communications (faxes, telephone calls…) and actions where appropriate; manages calendars; produces correspondence, reports and presentations to a high standard thereby assisting the GM in his time management - -- ---- Arranges complex travel and travel documents, accommodation and visit itineraries for both internal and external personnel in conjunction
- Coordinates and manages logistics for conferences, seminars and meetings, including sourcing venues, both internally and externally
- Tracks elements of budget and monitors budgets for accuracy providing Managers with necessary information when needed.
- Creates and maintains records and filing systems to ensure information is readily accessible and up to date and monitors compliance in line with the company’s records management policy.
- Creates purchase orders, verifies charges on invoices and processes for payment in line with the company’s policy.
- Facilitates the smooth running of the office in Morocco ensuring the delivery of high quality services.
- Develops positive working relationships and effective networks, shares company knowledge and procedures.
Votre profil
- You need to have the following requirements:
- You have significant experience in a secretarial & administration role at least 5 years
- Excellent organizational and interpersonal skills
- The ability to anticipate requirements and plan ahead
- The ability to work on your own initiative and to determine own work priorities
- Advanced Microsoft skills
- The ability to use discretion with confidentiality
- Flexibility and adaptability
- The ability to communicate effectively at all levels, showing cultural awareness and sensitivity
- A detailed knowledge of functional managers' responsibilities and activities
- You need to have the following requirements:
- You have significant experience in a secretarial & administration role at least 5 years
- Excellent organizational and interpersonal skills
- The ability to anticipate requirements and plan ahead
- The ability to work on your own initiative and to determine own work priorities
- Advanced Microsoft skills
- The ability to use discretion with confidentiality
- Flexibility and adaptability
- The ability to communicate effectively at all levels, showing cultural awareness and sensitivity
- A detailed knowledge of functional managers' responsibilities and activities
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